KSDC Privacy Notice

Last updated: 04/04/2025

KSDC (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Notice explains how we collect, use, and protect your personal information when you use our website (https://www.ksdc.org.uk), interact with us, or access our services.

We are the data controller responsible for your personal data under the UK General Data Protection Regulation (UK GDPR).

🔍 1. What Information We Collect

We may collect and process the following types of personal data:

a) Information You Provide Directly

Name, email address, phone number
Organisation or group you represent (if applicable)
Messages or enquiries sent via contact forms or email
Event registrations, volunteer sign-ups, or newsletter subscriptions

b) Automatically Collected Information

When you browse our website, we may collect:

IP address, browser type, operating system
Pages visited and time spent on site
Referral sources (e.g., Google search)
Cookie data (see our Cookie Policy)

We do not use this information to personally identify you, but it helps us improve the site and monitor traffic patterns.

🎯 2. How We Use Your Information

We use your personal data for the following purposes:

To respond to enquiries or contact requests
To manage event bookings, volunteer roles, or service delivery
To send newsletters or updates (if you opt in)
To improve our website, services, and communications
To meet legal obligations or protect our interests

We will never sell or rent your data to third parties.

📜 3. Legal Basis for Processing

We process your personal data based on one or more of the following lawful grounds:

Your consent – for example, when you sign up for our newsletter
Contractual necessity – if you register for an event or service
Legitimate interests – to operate and improve our services
Legal obligations – such as safeguarding or record-keeping duties

🛡 4. How We Protect Your Information

We use appropriate technical and organisational measures to protect your personal data against loss, misuse, and unauthorised access. This includes:

Secure servers and password-protected systems
Access controls and encryption where appropriate
Staff training on data protection

However, no system is completely secure. We encourage you to use strong passwords and be cautious when sharing sensitive information online.

🌍 5. Data Sharing and Transfers

We do not routinely share your personal data with third parties. In limited circumstances, we may:

Use third-party services (e.g., email providers, event platforms) that help us manage our activities
Share data when required by law, regulation, or safeguarding concerns

Any data processors we use are contractually bound to protect your data under UK GDPR standards. We do not transfer your data outside the UK without adequate safeguards.

👤 6. Your Rights

Under the UK GDPR, you have the right to:

Be informed about how we use your data
Access a copy of your personal data
Correct or update inaccurate data
Request deletion of your data (“right to be forgotten”)
Restrict or object to certain types of processing
Data portability (in specific situations)

📧 To exercise any of these rights, please contact us at info@ksdc.org.uk

If you are unhappy with how we handle your data, you can also complain to the UK Information Commissioner’s Office (ICO):
👉 https://ico.org.uk/make-a-complaint

🍪 7. Cookies and Website Analytics

We use cookies to:

Improve site performance
Understand how visitors use our website
Store your preferences (if applicable)

You can adjust your cookie preferences via your browser settings. Please refer to our [Cookie Policy] for more details.

🔗 8. Third-Party Links

Our website may include links to other websites, such as community partners or services. We are not responsible for their privacy practices. Please review their privacy notices separately.

📬 9. Contact Us

If you have questions about this Privacy Notice or how we handle your personal data, please get in touch:

KSDC
Email: info@ksdc.org.uk
Website: https://www.ksdc.org.uk

✅ Key Takeaway

We respect your privacy and only collect what we need to serve you better. You are always in control of your personal data—and we’re here to help if you have any concerns.